CGSAR Exec Minutes Aug. 23, 2020
Meeting called to order at 19:20hrs.
In attendance: Tom, Doug, Amy, Jessica, Johnathan, Jackie, Steve.
For future meetings Jessica will request agenda items from the executive 72 hours before the meeting.
Minutes will be posted on the website for members to read so they won't have to be read at the meetings.
John requested a Time Unit be formed to keep track of Primary and Secondary hours because some members sign in but don't participate in training. It can be eventually added to the by laws. Planning is responsible for entering volunteer hours in SMART.
Safety Minute by Doug: Due to the recent covid cases Doug recommends that everyone wears a mask if 6ft distance can't be maintained.
Bill  is making and donating masks for all members. A receipt for material will be given to him.
Each exec position can have a deputy who would carry a vote if required.
There is a minmum of 3 officers (President, Treasurer, Operations) for signing authority. Any 1 of the primary positions plus 1 other authorized person can sign cheques. James, Tom, Amy, and Jeff all have signing authority.
2 new credit cards will be in Jame's and Tom's names. Malcolms will be destroyed when the new ones are issued. 
Jessica has found a  Document Management Program. It is free for up to 10 users. It would be used by the exec, Jackie (for minutes), and the office computer.
Finance/Admin (James):
The year end financial report is need from D&D Bookkeeping for the Registry of Joint Stocks.  They will let James know when it's ready. James and Jessica will be meeting with them soon.
GIC's: 1 matures in Sept. and the other in January. They will be liquidated at those times.
Budgets for sections will be done within a month.
The team business card which John has created has been approved.
Jessica has a marketing strategy plan which includes online awareness, recruitment, flyers, live demo's, audience participation.
Jessica suggested acquiring another phone for the information officer to hold. She has quotes. A motion will be made at the team meeting.
Information (Jessica):
Executive email accounts have been set up, removed extra admins from the fb page, created action log, created digital marketing plan, created recruitment plan, created linkedin page, created Chase the Ace event on fb and linkedin, added FAQ's to the fb messenger page.
Plans (Jeff): The pre plan is still being worked on, compasses have arrived. They are $60 each.
Operations (Amy): Amy has been working on getting the command center computers operational. She was part of a NSGSAR conference call. Some highlights were:  a motion was made to donate $3000 to each team, the field manual is continuously being updated, a grant was applied for though Canadian Tire which was denied, but 3 boxes of 50 masks per team was granted.
Associate member (John):  A fundraising committee was formed. It includes, John, Gwen, Chris, Jackie, and Alana. John created a fundraising strategy for Sept. 2020- April 2021
Safety (Doug): The bay and furnace room is getting cleaned. A hornet nest was removed.
PLS has 7 clients.
Logistics (Steve): Command has plywood installed for TV from the classroom.
New codes are being installed for the security system. A quote is coming for cameras and sensors. The food unit is torn apart for renovations.
PLS NS is sending out safety paks for PLS volunteers.
Meeting adjourned.